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CRCNA Common terms
Lead participant organisation is the organisation responsible for leading the research project and fulfilling CRCNA reporting requirements for the duration of the project.
Participant or Participant organisation (as named in EOI form) are those organisations who:
- make a co-contribution to the project, either cash and/or in-kind.
- utilise project funds to conduct research.
Organisations who are not making a co-contribution nor conducting research activities are considered Stakeholders.
Stakeholder (as named in the EOI form) are those organisations or individuals likely to engage with or benefit from the research activities or materials but are not contributing any cash or in-kind towards the project. For example, a project outlined by Smith University proposing research relevant to the beef industry may propose to undertake research activities with cattle producers across northern Australia, but these cattle producers are not making any financial or in-kind co-contribution towards the project.
A project may have dozens of Stakeholders but only one or two Participants named in the EOI form.
Co-contributions
- EOIs must (at a minimum) match the amount of funding sought from the CRCNA through cash and/or in-kind co-contributions.
- Those EOIs with a high cash co-contribution will be considered more favourably during the EOI assessment process.
- It is at the Participant’s discretion to determine who will provide the co-contribution, and if there are multiple sources, what proportion each contributes.
- Funding sourced from other Commonwealth grants cannot be used to meet the 1:1 contribution.
Participant cash co-contributions are cash monies paid to the CRCNA by a Participant to undertake the agreed research activities.
Participant in-kind co-contributions consist of non-monetary resources utilised for research purposes. These include personnel (referred to as ‘staff in-kind’) and pro-rata use of facilities, equipment and services (referred to as ‘non-staff-in-kind’) provided by a Participant to the CRCNA from its own resources to deliver research activities associated with the project.
Please note if successful, cash and in-kind co-contributions must be reportable and auditable. This is non-negotiable.
Full-time equivalent (FTE) calculations are often used to determine the value of staff-in-kind co-contributions.
Note: the CRCNA works on “actuals” and not a standardised FTE calculation.
The CRCNA calculates full-time equivalency on an annual basis and these costs are captured in the EOI project financials, to be submitted as part of an EOI submission.
For example, Mr Brad Simons is contributing half of his full-time role annually to this research.
This is considered a 0.5 FTE annually.
Acknowledgement of Participant co-contributions is provided by Participants named in the EOI.
The purpose of this acknowledgement is to ensure the Participant is aware of and agrees to the co-contribution commitment to the project through either cash or in-kind co-contributions.
Those EOIs which include an acknowledgement of Participant contribution form may be considered more favourably during the EOI assessment process.
Expression of Interest project financials must be completed as part of the EOI application.
This document requires Applicants to identify cash and in-kind contributions to be made by Participants named in the EOI and to outline the requested funding from the CRCNA for each year of the project.
- Amounts quoted in the financials must be GST exclusive.
- Project cash and in-kind contributions must be a minimum 1:1 ratio with the requested CRCNA funding.
Pathway to impact
EOIs should demonstrate how the proposed research will benefit communities in Northern Australia.
The Project Outputs and Pathway to impact section of the EOI form is where Applicants can outline the proposed pathway to impact and describe how the research will meet each of the CRCNA’s five strategic objectives (as outlined in Appendix 1).
It is important that you consider the pathway to impact from the outset of your project as it is a key part of the CRCNA’s decision making process when assessing Expressions of interest (EOIs) and forms the basis of some of our impact tracking.
A project’s impact could be considered:
- The effects of the outcomes on industries and society including economic, health, social, cultural, environmental.
- The values that can be attached to the outcomes and impacts.
- Can refer to project beneficiaries i.e. those will derive some benefit from the implementation of the project, either directly or indirectly.
Please note, successful EOIs will have the opportunity to provide more detail on pathway to impact in the Research Plan (the next stage before contracting).
Participant declarations
Applicants are not required to sign a Participant Declaration as part of the EOI process, although Applicants will be asked to provide the details of the person submitting the EOI as the final step in the application process.
Only participants of successful EOIs contributing in-kind only contributions are required to sign Participant declarations.
Participant Contribution Deed
Applicants are not required to sign a Participant Contribution Deed as part of the EOI process.
Only participants of successful EOIs contributing cash only or cash and in-kind contributions and are not responsible or contributing to the research activities are required to sign Participant contribution deeds.
Research Agreement
Only participants of successful EOIs are required to enter into a Research Agreement with the CRCNA.
The CRCNA works with successful EOI Applicants to develop a more detailed Project Outline, which is included in the final Research Agreement.
Research Agreements need to be fully executed before research activities are to commence. Any research activities undertaken prior to the Research Agreement being signed will not be funded by the CRCNA.